User Guide

In Docmost, a workspace serves as the primary container for organizing your documentation and collaboration efforts. It encompasses all your content, user roles, and permissions. Within a workspace, you can create multiple spaces to categorize and manage information related to different teams, projects, or departments.

📄️ Spaces

Docmost Spaces are dedicated, organized areas within your workspace that group together documents, permissions, and collaborators by project, team, or purpose.

📄️ Groups

Groups are a way to manage user permissions collectively. Instead of assigning roles and privileges to individual users, you can assign them to a group, simplifying access control across your workspace.

📄️ Preferences

Each user can customize their Docmost experience through the Preferences page. To access your preferences, go to Settings > Preferences.

📄️ Editor

Docmost features an advanced WYSIWYG rich text editor. The editor supports a wide range of content types, formatting options, and embeds to help you create rich documentation.

🗃️ Pages

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📄️ Import & Export

Docmost lets you import content from other platforms and export your pages for backup or migration.

📄️ Diagrams

Docmost supports three diagram tools directly in the editor, allowing you to create visual diagrams without leaving your page.

📄️ Search

Docmost provides a full-text search that lets you find pages and attachments across your workspace. You can open search from the top navigation bar or the sidebar.

📄️ AI

Docmost includes AI-powered features that help you write, edit, and search your workspace content. AI capabilities are available in two areas: the editor (Ask AI) and search (AI Answers). Since Docmost is self-hosted, you can choose to use cloud-based AI models (OpenAI, Google Gemini) or local LLMs (via Ollama) — keeping your data fully under your control.

📄️ API

Docmost provides a REST API that allows you to programmatically interact with your workspace. You can create, read, update, and delete pages, spaces, and other resources. For the full API reference, see the API documentation.

📄️ MCP

Docmost provides a Model Context Protocol (MCP) server that allows AI assistants and tools to interact with your workspace content. Through MCP, AI clients can search, read, create, and update pages, manage spaces, and more — all using your existing API key for authentication.

📄️ Multi-Factor Authentication (MFA)

Multi-factor authentication adds an extra layer of security to your account by requiring a verification code in addition to your password when signing in.

📄️ Translations

Docmost is built for global teams and communities. The platform is available in over 12 languages, making it accessible to users across regions and industries.